Automatically Archive Queensland State Agency Web/Social Media Content

The Queensland government has issued a guideline “Principles for the Use of Social Media” applying to all Queensland government departments. Some expectations on recordkeeping (10.4) below:“Records created through the use of social media should be captured and managed in accordance with the Public Records Act 2002 and the associated recordkeeping Information Standards (Information Standard 40: Recordkeeping and Information Standard 31: Retention and Disposal of Public Records).Remember that a public record may exist in any format, including emails, text messages and other digital forms. Different agencies use different recordkeeping systems and processes. In addition, different projects or initiatives may require more detailed recordkeeping controls depending on the risk and/or visibility of the initiatives, among other factors. Therefore, consideration should be given to what records need to be kept of the business being transacted, and how these records will be managed as part of your agency’s broader recordkeeping framework when planning the use of social media. Common information about the records you are creating that may need to be captured includes:
  • date of discussion or business activity
  • details of your name and other stakeholders involved
  • key discussion points
  • details of instructions or advice provided
  • approvals, decisions and recommendations made
Consult with your records management area to establish the best process for your department to capture and manage records created through social media applications. For additional information on recordkeeping from the Queensland State Archives, click here.

Start Archiving for Public Records Compliance

Speak to an Expert
Schedule a Demo
Schedule a Demo

Have more questions?

Contact us at +1-888-916-3999 or sales@pagefreezer.com

1-888-916-3999
support@pagefreezer.com

Head Office:
#500-311 Water Street
Vancouver, BC V6B 1B8
Canada

US Office:
#1400-506 2nd Avenue
Seattle, Washington, 98104
United States

Europe Office:
Laurenspark 6
4835 GX Breda
The Netherlands

UK Office:
+44 (0)20 3314 7921

Australia Office:
+61 (07) 3186 2199

Subscribe to our Newsletter
Get targeted Industry news, great tips and valuable insights

© 2019 Pagefreezer Software Inc. All Rights Reserved. Privacy Policy.
Commercial use and distribution of the contents of this website is not allowed without express and prior written consent of Pagefreezer Software Inc. subject to existing copyright exceptions and limitations.