Pagefreezer for Microsoft Teams

Capture, Preserve and Produce Chat and Channel Communications on Microsoft Teams.

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Facilitate eDiscovery

Easily collect and preserve Microsoft Teams data to perform early case assessments and export records to handle serious legal matters.

Simplify Compliance

Collaboration data is the same as email. Archive Microsoft Teams data across all channels and chats to meet compliance requirements and prepare for regulatory audits.

Manage Internal Communication

Allow HR and IT teams to access Microsoft Teams messages to prevent inappropriate behavior, enforce communication policies, and conduct internal investigations.

Microsoft Teams: The Ultimate Messaging App for Any Organization

Team collaboration tools have largely replaced email when it comes to internal communications within many organizations. And thanks to its bundling with Microsoft Office, no other tool has enjoyed the user adoption that Microsoft Teams has.

This has profound implications for legal, compliance teams, HR, and IT professionals who need to monitor and manage all Teams data. Like email and other modern data sources, Teams content has to be accessible to ensure regulatory compliance and litigation readiness.

But how can departments effectively monitor and manage a platform where new data is not only being generated constantly in real-time, but where information can also be quickly edited and deleted by users?

Trigger event — Your organization has been served papers for a lawsuit and you need to prepare your defence

Evidence Search – Find potentially relevant data across all archives, accounts, conversations, and channels using advanced search

Evidence preservation — Prevent evidence deletion by placing all potentially relevant data (channel and private messages) in legal hold in bulk

Evidence collection — Collect data in evidentiary quality with automatic metadata and hash value collection

Evidence processing — Cut down in processing time with evidence records you can actually work with. No more wrangling with scripts.

Evidence review and analysis — Evaluate evidence for relevance in a human-friendly format. See the every response and reaction in full context. Gain a clearer understanding of intent.

Evidence production — Export relevant evidence in a variety of formats to meet your needs (offline viewing, import to ediscovery platform, etc.)

Pagefreezer for Microsoft Teams

With Pagefreezer’s enterprise-grade Teams recordkeeping solution, all teams, chats, and channels are seamlessly and automatically collected and made available for review through our browser-based dashboard. All data can be seen in the dashboard, including edited and deleted content. All data can also instantly be exported in defensible formats to comply with a regulatory audit or prepare for a legal matter.

The Complete Field Guide to MS Teams Recordkeeping

Everything you need to know about mitigating the legal and compliance requirements of MS Teams.


eDiscovery for Early Case Assessment and Serious Matters

Pagefreezer streamlines early case assessment by enabling legal professionals to quickly and easily investigate the relevance of Teams content to a particular legal matter.

Pagefreezer also streamlines the collection and preservation of Microsoft Teams evidence for serious legal matters.

Legal professionals can:

  • View all Microsoft Teams content in your organization’s workspace, including private channels and direct conversations
  • Use advanced search to deliver relevant content across all archives, accounts, direct conversations, timelines, and channels
  • Review content exactly as it appeared on the live platform — and even see messages and posts that have been edited or deleted during the assessment
  • Instantly select relevant content, add comments, and export files to local servers for eDiscovery purposes
  • Export records to PDF, instead of dealing with PST files. Records are time-stamped and signed with a SHA-256 digital signature. All associated metadata is included in the export


Data Retention for Recordkeeping Compliance and Regulatory Audits

Worried about the recordkeeping implications of Microsoft Teams? With Pagefreezer for Microsoft Teams, compliance departments and information governance professionals can rest assured that they have complete records of all Microsoft Teams data to show compliance with recordkeeping regulations, respond to regulatory audits, and fulfill information requests submitted by internal stakeholders.

Compliance teams have access to:

  • Complete Microsoft teams chat and channel archives with full audit trails, versioning, digital signatures, timestamps, and metadata
  • Advanced search features for finding information relevant to audits and other compliance matters, including edited posts and deleted comments that would not necessarily be easy to find on the original platform
  • Review content exactly as it appeared on the live platform — and even see messages and posts that have been edited or deleted during the assessment
  • Export records to PDF, instead of dealing with PST files. Records are time-stamped and signed with a SHA-256 digital signature. All associated metadata is included in the export

HR and In-house counsel

MS Teams Management to Curb Inappropriate Behavior & Facilitate Internal Investigations

Pagefreezer enables HR leaders to search for problematic conversations in Microsoft Teams chat and channels.

Since all data is captured and preserved in real-time, HR teams can:

  • Use sophisticated search functionality to easily find relevant chats and messages
  • Search for keywords across all channels and chats
  • Review conversations within the original context (including emojis, GIFs, etc.)
  • View and export all edited posts, deleted comments, and private chats for use during employee matters and other internal investigations

See how Pagefreezer for MS Teams can simplify compliance and eDiscovery.

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Pagefreezer Security and Credentials

Enterprise-level security features

Such as single sign-on (SSO), two-factor authentication (2FA), IP whitelisting, concurrent login management, and password policy management.

Advanced user, group, and role management

makes the appropriate provisioning of users simple and easy. The archive activities of all users are also logged to easily monitor actions.

Audit logs

give platform administrators detailed insight into all activities on the system, including what exactly was done, who did it, and when this activity took place.

SOC 2 Type I & II Compliance

Pagefreezer is SOC 2 Type 1 and Type 2 compliant. Our management system is also ISO 27001 certified, meaning that we consistently meet the security goals outlined in ISO 27001.

Network and performance monitoring tools

Pagefreezer uses network and performance monitoring tools for ongoing monitoring of servers, systems, and applications to assess health and performance, availability, and capacity.

Information Security Incident Management plan

Pagefreezer has an Information Security Incident Management plan in place to ensure that all events related to information security—or weaknesses associated with information systems— are quickly responded to.

For more information, please visit our Pagefreezer Security Page.

Learn About Our Other Products

Website Archiving

Archive your website and see chronological versions of all edited web pages. Easily compare different versions and export data in defensible formats.

Social Media Monitoring & Archiving

Monitor social media accounts to prevent inappropriate behavior and curb data loss. Capture and preserve all social media activity in a defensible format.

Mobile Text Message Archiving

Archive all mobile text messages on employee devices. Solutions are available for both employer-issued phones and BYOD scenarios.

Start Archiving MS Teams

Get in touch with us to learn more and see Pagefreezer for Teams in action.

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