Pagefreezer for Slack
Monitor, Capture, and Preserve
All Communications on Slack.
Facilitate eDiscovery
Easily collect and preserve data to perform early case assessment and export Slack records to handle serious legal matters.
Simplify Compliance
Archive data in real-time to meet compliance requirements and prepare for regulatory audits.
Prevent Data Loss
Monitor platform activity in real-time for data loss prevention (DLP) and store Slack data securely.
Manage Internal Communication
Monitor and manage Slack messages to prevent inappropriate behavior and enforce communication policies.
Slack: Where Work Happens
Team collaboration tools like Slack have largely replaced email when it comes to internal communications within many organizations.
This has profound implications for HR, IT, legal, and compliance teams who need to monitor and manage all data on Slack. Like email, Slack content has to be accessible to ensure regulatory compliance and litigation readiness.
How can departments effectively monitor and manage a platform where new data is not only being generated constantly in real-time, but where information can also be quickly edited and deleted by users?
Trigger event — Your organization has been served papers for a lawsuit and you need to prepare your defence
Evidence Search – Find potentially relevant data across all archives, accounts, conversations, and channels using advanced search
Evidence preservation — Prevent evidence deletion by placing all potentially relevant data (channel and private messages) on legal hold
Evidence collection — Collect data in evidentiary quality with automatic metadata and hash value collection
Evidence processing — Cut down in processing time with evidence records you can actually work with. No more wrangling with scripts.
Evidence production — Export relevant evidence in a variety of formats to meet your needs (offline viewing, import to ediscovery platform, etc.)
Pagefreezer for Slack
The Complete Field Guide to Slack Recordkeeping
Everything you need to know about mitigating the legal and compliance requirements of Slack.
eDiscovery
eDiscovery for Early Case Assessment and Serious Matters
Pagefreezer streamlines early case assessment by enabling legal professionals to quickly and easily investigate the relevance of Slack content to a particular legal matter.
Pagefreezer also streamlines the collection and preservation of Slack evidence for serious legal matters.
Legal professionals can:
- Add Slack users and Channels to the Pagefreezer dashboard on demand and then view all content, including private channels and direct conversations
- Use advanced search to deliver relevant content across all archives, accounts, direct conversations, timelines, and channels
- Review content exactly as it appeared on the live platform — and even see messages and posts that have been edited or deleted during the assessment
- Instantly select relevant content, add comments, and export files to local servers for Slack eDiscovery purposes
- Export data to file formats such as eDiscovery, PDF and WARC. Records are time-stamped and signed with a SHA-256 digital signature. All associated metadata is included in the export
- Place Slack users and data on legal hold to prevent the deletion of crucial evidence
Compliance
Data Retention for Recordkeeping Compliance and Regulatory Audits
Worried about the recordkeeping implications of Slack? With Pagefreezer for Slack, compliance departments and information governance professionals can rest assured that they have complete records of all Slack data to show compliance with recordkeeping regulations, respond to regulatory audits, and fulfil information requests submitted by internal stakeholders.
Compliance teams have access to:
- Complete enterprise collaboration archives with full audit trails, versioning, digital signatures, timestamps, and metadata
- Advanced search features for finding information relevant to audits and other compliance matters, including edited posts and deleted comments that would not necessarily be easy to find on the original platform
- Review content exactly as it appeared on the live platform — and even see messages and posts that have been edited or deleted during the assessment
- Shareable public-access links that give auditors and other external stakeholders instant access to archived data
- Export data to file formats such as eDiscovery, PDF and WARC. Records are time-stamped and signed with a SHA-256 digital signature. All associated metadata is included in the export
DLP and Security
Data Loss Prevention (DLP) Monitoring and Slack Data Security
Pagefreezer enables companies to monitor Slack for the sharing of sensitive data and automates the secure archiving of all Slack data, including deleted records.
With Pagefreezer for Slack, InfoSec and DLP teams can
- Select pre-existing text patterns to instantly monitor for sensitive information like bank account, credit card, social security, and passport numbers
- Create custom alerts based on their own phrases, keywords, or number sequences
- Receive alerts as soon as a flagged word or sequence is used on the platform
- Leverage enterprise-level platform security features
- Archive data while adhering to all requirements related to data privacy and security
HR and In-house counsel
Slack Monitoring and Management to Curb Inappropriate Behavior
Pagefreezer enables HR leaders to monitor Slack conversations and preserve all content to ensure use of Slack aligns with existing communication policies. This includes content that has been edited or deleted.
Since all data is captured and preserved in real-time, HR teams and in-house counsel can:
- Select pre-existing text patterns to instantly monitor for profanity and other inappropriate language
- See when sensitive employee information like phone numbers, SSNs, or home addresses are posted
- Use AI-driven sentiment analysis to notify HR teams only of negative comments that need to be addressed quickly
- View and export all edited posts, deleted comments, and private chats for use during employee matters and other internal investigations
See how Pagefreezer for Slack can simplify compliance and eDiscovery.
For instructions on enabling Pagefreezer automatic record collection on your Free, Standard, Plus, or Enterprise Slack instance, please see this page.
Pagefreezer Security and Credentials
Enterprise-level security features
Such as single sign-on (SSO), two-factor authentication (2FA), IP whitelisting, concurrent login management, and password policy management.
Advanced user, group, and role management
Makes the appropriate provisioning of users simple and easy. The archive activities of all users are also logged to easily monitor actions.
Audit logs
Give platform administrators detailed insight into all activities on the system, including what exactly was done, who did it, and when this activity took place.
SOC 2 Type I & II Compliance
Pagefreezer is SOC 2 Type 1 and Type 2 compliant. Our management system is also ISO 27001 certified, meaning that we consistently meet the security goals outlined in ISO 27001.
Network and performance monitoring tools
Pagefreezer uses network and performance monitoring tools for ongoing monitoring of servers, systems, and applications to assess health and performance, availability, and capacity.
Information Security Incident Management plan
Pagefreezer has an Information Security Incident Management plan in place to ensure that all events related to information security—or weaknesses associated with information systems— are quickly responded to.
For more information, please visit our Pagefreezer Security Page.
Learn About Our Other Products
Website Archiving
Archive your website and see chronological versions of all edited web pages. Easily compare different versions and export data in defensible formats.
Social Media Monitoring & Archiving
Monitor social media accounts to prevent inappropriate behavior and curb data loss. Capture and preserve all social media activity in a defensible format.
Mobile Text Message Archiving
Archive all mobile text messages on employee devices. Solutions are available for both employer-issued phones and BYOD scenarios.
Pagefreezer Helps Organizations With the Following:
Financial Industry Compliance
eDiscovery and Litigation Readiness
Monitoring and
Data Loss Prevention
FOIA/Open Records Responses
GDPR & CCPA Compliance
Retention Scheduling and Legal Hold
Online Data Security
Information Governance of Online Data
See How Pagefreezer Assists Specific Industries
Start Archiving Slack
Get in touch with us to learn more and see Pagefreezer for Slack in action.
Have more questions?
Contact us at +1-888-916-3999 or [email protected]
1-888-916-3999
[email protected]
Head Office:
#500-311 Water Street
Vancouver, BC V6B 1B8
Canada
Europe Office:
Van Leeuwenhoekpark 1 - Office 5
2611 DW, Delft
The Netherlands
UK Office:
+44 20 3744 7173
Australia Office:
+61 (07) 3186 2199
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