Pagefreezer for Slack

Monitor, Capture, and Preserve
All Communications on Slack.

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Facilitate eDiscovery

Easily collect and preserve data to perform early case assessment and export Slack records to handle serious legal matters.

Simplify Compliance

Archive data in real-time to meet compliance requirements and prepare for regulatory audits.

Prevent Data Loss

Monitor platform activity in real-time for data loss prevention (DLP) and store Slack data securely.

Manage Internal Communication

Monitor and manage Slack messages to prevent inappropriate behavior and enforce communication policies.

Slack: Where Work Happens

Team collaboration tools like Slack have largely replaced email when it comes to internal communications within many organizations.

This has profound implications for HR, IT, legal, and compliance teams who need to monitor and manage all data on Slack. Like email, Slack content has to be accessible to ensure regulatory compliance and litigation readiness.

How can departments effectively monitor and manage a platform where new data is not only being generated constantly in real-time, but where information can also be quickly edited and deleted by users?

Trigger event — Your organization has been served papers for a lawsuit and you need to prepare your defence

Evidence Search – Find potentially relevant data across all archives, accounts, conversations, and channels using advanced search

Evidence preservation — Prevent evidence deletion by placing all potentially relevant data (channel and private messages) in legal hold in bulk

Evidence collection — Collect data in evidentiary quality with automatic metadata and hash value collection

Evidence processing — Cut down in processing time with evidence records you can actually work with. No more wrangling with scripts.

Evidence review and analysis — Evaluate evidence for relevance in a human-friendly format. See the every response and reaction in full context. Gain a clearer understanding of intent.

Evidence production — Export relevant evidence in a variety of formats to meet your needs (offline viewing, import to ediscovery platform, etc.)

Pagefreezer for Slack

With Pagefreezer’s enterprise-grade Slack recordkeeping solution, all users, chats, and channels are seamlessly and automatically collected and made available for review through a browser-based dashboard. Legal teams also have the choice of collection on demand. All Slack data can be seen in the Pagefreezer dashboard, including edited and deleted content. All data can also instantly be exported in defensible formats to comply with a regulatory audit or prepare for a legal matter.

The Complete Field Guide to Slack Recordkeeping

Everything you need to know about mitigating the legal and compliance requirements of Slack.

eDiscovery

eDiscovery for Early Case Assessment and Serious Matters

Pagefreezer streamlines early case assessment by enabling legal professionals to quickly and easily investigate the relevance of Slack content to a particular legal matter.

Pagefreezer also streamlines the collection and preservation of Slack evidence for serious legal matters.

Legal professionals can:

  • Add Slack users and Channels to the Pagefreezer dashboard on demand and then view all content, including private channels and direct conversations
  • Use advanced search to deliver relevant content across all archives, accounts, direct conversations, timelines, and channels
  • Review content exactly as it appeared on the live platform — and even see messages and posts that have been edited or deleted during the assessment
  • Instantly select relevant content, add comments, and export files to local servers for Slack eDiscovery purposes
  • Export data to file formats such as eDiscovery, PDF and WARC. Records are time-stamped and signed with a SHA-256 digital signature. All associated metadata is included in the export
  • Place Slack users and data on legal hold to prevent the deletion of crucial evidence

Compliance

Data Retention for Recordkeeping Compliance and Regulatory Audits

Worried about the recordkeeping implications of Slack? With Pagefreezer for Slack, compliance departments and information governance professionals can rest assured that they have complete records of all Slack data to show compliance with recordkeeping regulations, respond to regulatory audits, and fulfil information requests submitted by internal stakeholders.

Compliance teams have access to:

  • Complete enterprise collaboration archives with full audit trails, versioning, digital signatures, timestamps, and metadata
  • Advanced search features for finding information relevant to audits and other compliance matters, including edited posts and deleted comments that would not necessarily be easy to find on the original platform
  • Review content exactly as it appeared on the live platform — and even see messages and posts that have been edited or deleted during the assessment
  • Shareable public-access links that give auditors and other external stakeholders instant access to archived data
  • Export data to file formats such as eDiscovery, PDF and WARC. Records are time-stamped and signed with a SHA-256 digital signature. All associated metadata is included in the export

DLP and Security

Data Loss Prevention (DLP) Monitoring and Slack Data Security

Pagefreezer enables companies to monitor Slack for the sharing of sensitive data and automates the secure archiving of all Slack data, including deleted records.

With Pagefreezer for Slack, InfoSec and DLP teams can

  • Select pre-existing text patterns to instantly monitor for sensitive information like bank account, credit card, social security, and passport numbers
  • Create custom alerts based on their own phrases, keywords, or number sequences
  • Receive alerts as soon as a flagged word or sequence is used on the platform
  • Leverage enterprise-level platform security features
  • Archive data while adhering to all requirements related to data privacy and security

HR and In-house counsel

Slack Monitoring and Management to Curb Inappropriate Behavior

Pagefreezer enables HR leaders to monitor Slack conversations and preserve all content to ensure use of Slack aligns with existing communication policies. This includes content that has been edited or deleted.

Since all data is captured and preserved in real-time, HR teams and in-house counsel can:

  • Select pre-existing text patterns to instantly monitor for profanity and other inappropriate language
  • See when sensitive employee information like phone numbers, SSNs, or home addresses are posted
  • Use AI-driven sentiment analysis to notify HR teams only of negative comments that need to be addressed quickly
  • View and export all edited posts, deleted comments, and private chats for use during employee matters and other internal investigations

See how Pagefreezer for Slack can simplify compliance and eDiscovery.

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Pagefreezer Security and Credentials

Enterprise-level security features

Such as single sign-on (SSO), two-factor authentication (2FA), IP whitelisting, concurrent login management, and password policy management.

Advanced user, group, and role management

makes the appropriate provisioning of users simple and easy. The archive activities of all users are also logged to easily monitor actions.

Audit logs

give platform administrators detailed insight into all activities on the system, including what exactly was done, who did it, and when this activity took place.

SOC 2 Type I & II Compliance

Pagefreezer is SOC 2 Type 1 and Type 2 compliant. Our management system is also ISO 27001 certified, meaning that we consistently meet the security goals outlined in ISO 27001.

Network and performance monitoring tools

Pagefreezer uses network and performance monitoring tools for ongoing monitoring of servers, systems, and applications to assess health and performance, availability, and capacity.

Information Security Incident Management plan

Pagefreezer has an Information Security Incident Management plan in place to ensure that all events related to information security—or weaknesses associated with information systems— are quickly responded to.

For more information, please visit our Pagefreezer Security Page.

Learn About Our Other Products

Website Archiving

Archive your website and see chronological versions of all edited web pages. Easily compare different versions and export data in defensible formats.

Social Media Monitoring & Archiving

Monitor social media accounts to prevent inappropriate behavior and curb data loss. Capture and preserve all social media activity in a defensible format.

Mobile Text Message Archiving

Archive all mobile text messages on employee devices. Solutions are available for both employer-issued phones and BYOD scenarios.

Pagefreezer Helps Organizations With the Following:

Financial Industry Compliance

eDiscovery and Litigation Readiness

Monitoring and
Data Loss Prevention

FOIA/Open Records Responses

GDPR & CCPA Compliance

Retention Scheduling and Legal Hold

Online Data Security

Information Governance of Online Data

Start Archiving Slack

Get in touch with us to learn more and see Pagefreezer for Slack in action.

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Have more questions?

Contact us at +1-888-916-3999 or sales@pagefreezer.com

1-888-916-3999
support@pagefreezer.com

Head Office:
#400-311 Water Street
Vancouver, BC V6B 1B8
Canada

US Office:
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United States

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4835 GX Breda
The Netherlands

UK Office:
+44 (0)20 3314 7921

Australia Office:
+61 (07) 3186 2199

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